Senior Coordinator – Legal Services & Impact
PSBA is seeking a Senior Coordinator to perform a variety of staff support, project management, complex administrative and/or record-keeping duties for the Legal Services and Impact teams.
Role responsibilities:
- Assist the Legal team with day-to-day administrative operations, with a high level of confidentiality.
- Provide administrative support on special projects. Gather and distribute materials and resources for special PSBA events, and for PA School Boards Solicitors Association (PSBSA) activities.
- Serve as Zoom host for member-facing remote meetings, as needed.
- Track and manage the CLE process for attorneys participating in PSBA CLE programming, including reporting CLE completion.
- Receive member inquiries and provide direct administrative support, as applicable for Legal Dept. Redirect inquiries to Legal team members or other colleagues for substantive support.
- Coordinate and prepare PSBSA membership billings and invoice reconciliations.
- Provide administrative support to the Pennsylvania School Safety Institute (PennSSI), including: fielding questions, scheduling oversight and coordination of facilitators and trainers, securing participant waivers, placing and accepting meal orders, and invoicing.
- Provide administrative support to the Chief Impact Officer, including project management, complex administrative and records duties with a high level of confidentiality.
- Provide support to ongoing and new department projects to include data tracking, document preparation, scheduling arrangements and administrative support.
- Field member inquiries regarding Penn(SSI), member service offerings and designated programs, providing direct support as applicable, and redirecting other inquiries to colleagues.
Role requirements:
- High school diploma or GED required. Associate’s degree in office administration, paralegal studies, business, or related field preferred.
- Proficiency in Word and Excel required. Experience with Customer Relations Management (CRM) systems, and/or other databases preferred.
- Must possess excellent telephone skills, value attention-to-detail and multi-task Legal Department projects concurrently. Excellent proof-reading skills.
- The ideal candidate must possess ability and the desire to interact in a positive manner with members and staff and contribute to a team-oriented environment.
- Self-motivated and highly organized, with some independent work effort with supervisory direction.
Join our team
PSBA is always looking for talented individuals to join our team. If you are interested in the role outlined above and believe you meet the requirements, please complete the form below and a member of our team will be in touch.